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Use Cases

This page groups ActLoom by the real problems teams are trying to solve: onboarding a new AI system, closing compliance gaps, preparing for procurement, handling incidents, or operationalizing governance. It is meant to be the fastest route when the user thinks in outcomes rather than product modules.

How to use this page

Start from the real problem

Choose the use case that matches the business situation instead of reading the docs in product-navigation order.

Follow the shortest path

Each use case maps to the minimum set of sections that usually matter first, second, and third.

Avoid over-documenting too early

The paths try to keep teams from generating exports or trust assets before the underlying system and assessment data are solid.

Onboard A New AI System

Recommended path

1. Scope

Create the system record and confirm the intended purpose and owner.

2. Classify

Determine likely risk category, role, and conditional high-risk fields.

3. Assess

Measure current obligations, evidence, and gaps before creating external artifacts.

4. Prove

Generate the right documents or trust assets only after the underlying posture is credible.

Start here	Then go to	Only after that
AI Systems	Compliance Assessment	Documents, Conformity, Post-Market, Trust Center

What good looks like

The system has a clear intended purpose and owner.
The role and risk category are explicit, not inferred from memory.
The first assessment already reflects real evidence, not placeholders.
Any generated document refers to the current version and real compliance state.

Prepare For Audit Or Customer Diligence

Question the reviewer will ask	Where to answer it in ActLoom
What systems are in scope and why?	AI Systems, AI Act Reference
What obligations apply and where are the gaps?	Compliance Assessment, Governance
What proof can you share now?	Documents, Evidence Vault, Trust Center
How do you handle incidents and deployed-system monitoring?	Incident Management, Post-Market Monitoring
How is access and machine integration controlled?	Security, Integrations/API, Team

Best reading order for reviews

Start with Documents if you need outputs immediately, but validate the underlying AI Systems and Compliance sections if the reviewer asks how those outputs were produced.

Close Compliance Gaps

Primary objective	Best first module	Supporting modules
Understand what is missing	Compliance Assessment	AI Systems, AI Act Reference
Turn gaps into owned work	Compliance Assessment -> Remediation	Governance, Team
Collect supporting proof	Documents / Evidence Vault	Governance, AI Systems
Show improvement over time	Dashboard, Compliance score history	Reports, Governance

Handle A Serious Incident

Recommended path

Open Incident Management first to secure timestamps, severity, and legal track.
Use Post-Market Monitoring to link the event to the system’s live performance history.
Generate or update incident-facing documents if the case needs structured external reporting.
Return to Governance or remediation workflows if the event reveals a systemic control gap.

Automate With APIs And Integrations

What you want to automate	Start here	Related sections
Sync AI system inventory	Integrations/API, API Domains	AI Systems, Security
Push assessment state into another workflow	Integrations/API, API Domains	Compliance Assessment, Governance
Generate or export reports automatically	Integrations/API, API Domains	Documents, Feature Index
Create downstream incident tickets or pages	Integrations/API	Incident Management, Post-Market Monitoring

Deep technical view: API Domains · Integrations/API

Related Sections

Feature Index

Use this when you want to translate a business workflow into the exact feature or module that owns it.

Artifacts

Go here when the use case ends in a concrete deliverable such as a report, dossier, incident file, or trust asset.

AI Systems

Most use cases start here because scope, role, and ownership determine everything that follows.

Integrations/API

Use this when the workflow needs machine-to-machine sync, webhooks, release gates, or downstream automation.

Ready to get started?

Join hundreds of companies using ActLoom to simplify AI Act compliance. Start your free assessment today — no credit card required.

Start Free Assessment View Pricing

Questions? Contact us at support@actloom.com

Use Cases

How to use this page

Start from the real problem

Choose the use case that matches the business situation instead of reading the docs in product-navigation order.

Follow the shortest path

Each use case maps to the minimum set of sections that usually matter first, second, and third.

Avoid over-documenting too early

The paths try to keep teams from generating exports or trust assets before the underlying system and assessment data are solid.

Onboard A New AI System

Recommended path

1. Scope

Create the system record and confirm the intended purpose and owner.

2. Classify

Determine likely risk category, role, and conditional high-risk fields.

3. Assess

Measure current obligations, evidence, and gaps before creating external artifacts.

4. Prove

Generate the right documents or trust assets only after the underlying posture is credible.

Start here	Then go to	Only after that
AI Systems	Compliance Assessment	Documents, Conformity, Post-Market, Trust Center

What good looks like

The system has a clear intended purpose and owner.
The role and risk category are explicit, not inferred from memory.
The first assessment already reflects real evidence, not placeholders.
Any generated document refers to the current version and real compliance state.

Prepare For Audit Or Customer Diligence

Question the reviewer will ask	Where to answer it in ActLoom
What systems are in scope and why?	AI Systems, AI Act Reference
What obligations apply and where are the gaps?	Compliance Assessment, Governance
What proof can you share now?	Documents, Evidence Vault, Trust Center
How do you handle incidents and deployed-system monitoring?	Incident Management, Post-Market Monitoring
How is access and machine integration controlled?	Security, Integrations/API, Team

Best reading order for reviews

Start with Documents if you need outputs immediately, but validate the underlying AI Systems and Compliance sections if the reviewer asks how those outputs were produced.

Close Compliance Gaps

Primary objective	Best first module	Supporting modules
Understand what is missing	Compliance Assessment	AI Systems, AI Act Reference
Turn gaps into owned work	Compliance Assessment -> Remediation	Governance, Team
Collect supporting proof	Documents / Evidence Vault	Governance, AI Systems
Show improvement over time	Dashboard, Compliance score history	Reports, Governance

Handle A Serious Incident

Recommended path

Open Incident Management first to secure timestamps, severity, and legal track.
Use Post-Market Monitoring to link the event to the system’s live performance history.
Generate or update incident-facing documents if the case needs structured external reporting.
Return to Governance or remediation workflows if the event reveals a systemic control gap.

Automate With APIs And Integrations

What you want to automate	Start here	Related sections
Sync AI system inventory	Integrations/API, API Domains	AI Systems, Security
Push assessment state into another workflow	Integrations/API, API Domains	Compliance Assessment, Governance
Generate or export reports automatically	Integrations/API, API Domains	Documents, Feature Index
Create downstream incident tickets or pages	Integrations/API	Incident Management, Post-Market Monitoring

Deep technical view: API Domains · Integrations/API

Related Sections

Feature Index

Use this when you want to translate a business workflow into the exact feature or module that owns it.

Artifacts

Go here when the use case ends in a concrete deliverable such as a report, dossier, incident file, or trust asset.

AI Systems

Most use cases start here because scope, role, and ownership determine everything that follows.

Integrations/API

Use this when the workflow needs machine-to-machine sync, webhooks, release gates, or downstream automation.

Ready to get started?

Join hundreds of companies using ActLoom to simplify AI Act compliance. Start your free assessment today — no credit card required.

Start Free Assessment View Pricing

Questions? Contact us at support@actloom.com